Shaun Abram
Technology and Leadership Blog
Setting up a macro in Word to paste unformatted text
As a developer, I frequently need to copy and paste code into Microsoft Word documents, but often want to remove the formatting in the process.
This post explains how to set up a macro, and associate it with a keyboard shortcut, to do the equivalent of Edit -> Paste Special -> Unformatted Text. I have tested it on Word: Mac 2011.
1. Click on the Developer Tab of the Ribbon
If you cannot see the Ribbon tab, click Word -> Preferences and ensure that the Developer checkbox is selected.
2. Record the Macro
Click Record
Specify a name (e.g. PasteUnformatted) and click OK
Now click the menu option you want to recreate. In this example Edit -> Paste Special -> Unformatted Text -> OK
Click Stop
3. Assign a keyboard shortcut
Tools -> Customize Keyboard… -> Categories: -> Macros
The macro you just recorded should now be listed on the right hand side. Click it and the enter you new shortcut (e.g. press Command-Shift-V). Important: be sure to click Assign!
Click OK.
This post also covers assigning a hot key,
You should now be able to copy and paste formatted text, click Cmd-Shit-V and have it pasted as unformatted text.
Links:
Word 2011: paste unformatted (plain) text with Cmd+V shortcut
Tags: keyboard, keyboardshortcuts, microsoft, productivity, shortcuts, word